Quarterly Charging

Charges to an employer’s account are assessed at the end of each calendar quarter. Charging statements are issued to each employer that has incurred charges during that quarter.

Potential Charges

A Notice of Initial Claim and Potential Charges is mailed to you when an unemployment claim is filed by your former employee, and wages reported by you are used to calculate a benefit entitlement. This notice explains your potential liability based on the reported wages. The notice also provides instructions for requesting non-charging of benefits.

Actual Charges

A List of Charges to Your Account is generated each quarter summarizing all charges applied to your account for the quarter. When benefits are paid, or when payments are adjusted, actual charges are allocated to your account based on your charge percentage. These statements are mailed to you and are also available online. Instructions for disputing charges are included on the statement.

Adequacy

Adequacy is the process of evaluating your responses to Requests for Separation Information (NCUI 500AB forms) to determine whether you established a pattern of failing to respond adequately or in a timely manner. When a pattern of failure is established, you may not be relieved of charges resulting from erroneous benefit payments.

A pattern is established when you fail to respond adequately or in a timely manner to two  or 2% of the total requests made to you during the reporting cycle, whichever is greater. The reporting cycle begins Aug. 1 each year and ends July 31 of the following year. If you fail to respond to two or 2% of requests for separation information, you will receive a notice informing you that you have established a pattern.

Providing timely and adequate responses to all requests for separation information is the only way to avoid establishing a pattern. A timely response must be received by the response due date listed on the Request for Separation Information. An adequate response provides enough facts for the Division of Employment Security to make an accurate legal determination without having to contact you to obtain additional information.

What if I disagree with the charges from the Notice NCUI-551?

What if I disagree with the charges from the Notice NCUI-551?

You may request non-charging of your account as instructed in the Notice of Initial Claim and Potential Charge letter and protest the charges. You must protest in writing within 15 days from the mailing date on the form. The protest may be made by mail, fax or online.

Why should I protest?

Why should I protest?

Protesting will prevent your rate from going up from erroneous charges. For example, if you disagree with the amount of wages reported, or even if wages were reported under an incorrect Social Security number, you must protest the charges to your account.

Why am I getting a Notice of Claim and Potential Charges for an individual who was not recently employed by me?

Why am I getting a Notice of Claim and Potential Charges for an individual who was not recently employed by me?

The notice is mailed to inform you of your potential liability when a claim is filed for which wages that you reported were used to calculate a benefit entitlement.